University of Illinois Extension
University of Illinois Extension
Community Services - Planning Guide for 4-H Clubs

Committee Chair Role Description

Purpose: To lead the committee through the business of planning, implementing, and evaluating the community service project for the 4-H Club.

Success Criteria:

  • Committee builds a sense of teamwork.
  • Committee completes tasks assigned to group.
  • Club completes community service project as developed by the committee.
  • Committee presents preliminary and final report to club.


  • Makes arrangements for meeting and notifies members of date, time and place of meeting.
  • Calls meeting to order.
  • Prepares agenda for meeting.
  • Delegates responsibilities to committee members.
  • Uses the community service planning checklist to guide work of committee.
  • Involves all members in the decision making.
  • Reports work of committee to club and organizational leader.
  • Keeps a written file of work of committee.

Target Dates:

  • Time for making arrangements for committee to meet
  • Time for committee to discuss business and make recommendations
  • Time for committee to report to club
  • Time to conduct activity/event if part of the committee role
  • Time to report accomplishments to club

Resources Available:

  • Working with Committees Packet
  • Club Committee Adviser
  • Other committee members

Training Opportunities:

  • Consultation with Club Committee Adviser

Report to:

  • Club

For Questions, Contact:

  • Club Committee Adviser

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