Reporting

Your reporting matters

The information provided through Illinois Extension's reporting systems helps document the statewide scope of all the ways Illinois Extension fulfills its mission.  It provides the basis for reports and other communications to funders, local councils, and local stakeholders, and documents progress towards strategic goals.  See below for quick links and resources to make reporting as accurate and easy as possible.  This set of resources includes guidance on statewide reporting procedures and requirements.  Consult your local office for any additional local reporting guidance.

SNAP-Ed and EFNEP staff should follow reporting guidance and deadlines provided at MyINEP.

Quick links for PEARS reporting

PEARS website

PEARS Resources - An online repository of brief videos, guides, and help documents. Use the University of Illinois login option to access the resources. Need help or can't access? Contact Alexis Friesland, Extension Reporting Systems Associate at amcdo6@illinois.edu.

Search for a PEARS site - Need help finding the delivery location?

Request a PEARS site - Include the organization/local name and address.

Civil Rights demographics reporting - Data collection guidance, forms, and worksheets.

Extension-wide reporting priorities (excluding SNAP-Ed and EFNEP)

• Direct education programs (reported in PEARS program activities module)
• External collaborations (reported in PEARS partnerships or coalitions module)
• Impact success stories (reported in PEARS success stories module) - due November 30th for impact summaries from the prior reporting year.

Additional program area specific reporting priorities and guidance

• 4-H  reporting
• AAB and NREE reporting

Extension-wide PEARS reporting deadlines* 

*If the submission deadline falls on a holiday or weekend, the deadline will be the next business day.

NOTE: SNAP-Ed and EFNEP should follow grant-specific guidance for reporting priorities and deadlines at MyINEP.

Annual deadline (for impact success stories): 

• Educators should contribute to at least one impact success story per year (reported in PEARS success stories module) - due by November 30, 2024 to report impacts for the 2024 reporting year.

Quarterly deadlines (for direct education and external collaborations):

• January 10, 2025: report on activities conducted 10/1/24 to 12/31/24.
• April 10, 2025: report on activities conducted 1/1/25 to 3/31/25.
• July 10, 2025: report on activities conducted 4/1/25 to 6/30/25.
• September 30, 2025: report on activities conducted 7/1/25 to 9/30/25. Finalize all activities conducted 10/1/24 to 9/30/25