University of Illinois Extension is a statewide network of professionals dedicated to creating local community impact and statewide transformation. We do this by translating research and knowledge into practical programs for Illinois residents. Our programs target youth and adults, individuals and families, as well as business owners and community leaders.
Our staffing needs are diverse, but we often have openings for those with an interest in education, agriculture, environmental stewardship, foods and nutrition, and community development. And we are always on the lookout for those individuals gifted in office administration, program planning, IT, and communications!
To view all openings for permanent positions with Illinois Extension, visit the University of Illinois Academic Job Board
Office Support Assistant
Housed in Havana
Application deadline - Jan. 19, 2026
- General Office Duties
- Serve as primary staff to open and close the unit offices.
- Serve as first point of contact for the office by answering telephone calls and assisting walk in clients.
- Assist in gathering, opening, and distributing mail to staff.
- Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
- Maintain all county mailing and email lists.
- Assist volunteer groups with clerical needs as directed by staff.
- Fiscal
- Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
- Replenish funds in postage meter and manage postal systems.
- Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
- Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
- Additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
- Misc
- Other duties as assigned.
- Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work.
Qualifications
- High school diploma or equivalent.
Any one or combination totaling six (6) months from the categories below:
College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
15 semester hours equals six (6) months
Work experience performing office/clerical activities, including use of computer systems.