Talent Release Form
If you are planning to use an individual’s image or likeness in media such as photographs or video, you should request written permission to do so. This applies to Facebook posts, marketing materials, promotional or educational videos, and other communication vehicles. We have a responsibility to allow people to decide if they are comfortable with their image being associated with our name.
- You may accept digital signatures using Docusign or Adobe Sign.
- This form includes English and Spanish versions.
- A single form has space to accommodate the signatures of several “models.”
- If you are hosting a multi-session gathering or running a club that meets on a recurring basis, you may complete this form once for the entire series.
Who Should Sign a Release Form?
Anyone who can be clearly recognized in a photo, video, or audio asset you plan to use for marketing or promotional purposes should sign a release form.
- All youth under age 18 (parent or responsible guardian can sign)
- Adults
- Extension volunteers
- Public figures (when they are not operating in their public role)
- University employees, including Extension staff
Download the Talent Release Form.
Events
Photography Release Form
This form serves as an agreement between a volunteer or community member and University of Illinois, which allows Illinois Extension to use photographs taken by the individual. A common example of when this would be needed is if you plan to have a volunteer take photos of a specific subject, such as gardening techniques or field pests, and you want to use those images in a newsletter, an educational publication, or a social media graphic.
Any photographs taken by non-staff members must have this license agreement in place before Illinois Extension can use the images.
- You may accept digital signatures using Docusign or Adobe Sign.
- This form is in English.
- Each collection of photographs from a non-staff person must be accompanied by a new form.
Download the Photography Release Form.