Images of People

There is an updated policy regarding photographing crowds at public events: 

Respecting people and their privacy is one of our core guiding principles. However, when you plan to take photographs or record video at an event, with the intent of using the images or likenesses in marketing-communications materials, it may be impractical to obtain written permission from each individual. Under circumstances where individual consent is impractical, you should:

  • Include the following disclaimer in pre-event materials for publicity, registration, etc.
    The university plans to capture photographs and video of this event. Be aware that if you attend, you are consenting to the possibility that your image and likeness may be shared or published by the university for marketing-communications purposes.
  • Post the following notice prominently at each entrance to the event. You can download photography notice signage.
    THIS EVENT IS BEING PHOTOGRAPHED & FILMED. By attending, you consent to your image being used in university marketing, social media and publications. Please alert the photographer if you don’t want your photograph taken. [If applicable add: Please sit in the “No Official Photography” area if you don’t want your photograph taken.]
  • Bring a supply of paper model release forms with you to large events and attempt to get an actual “wet” signature from anyone who is recognizable in an image you feel has great potential to be widely used.
  • Be especially cautious about collecting close-up still images and video of children, and NEVER use images/video of those under 18 years old and who are recognizable in an image or video clip without the written permission of their parent or guardian.
  • Be prepared to remove a still image from digital use as quickly as possible if someone who is recognizable in the image complains and be ready to explain if a video clip cannot be removed.
  • Be prepared to remove a still image or a video clip from the university’s database as quickly as possible if someone who is recognizable in the image/video clip complains.


    Images taken by other photographers

    If you use a photo owned and taken by someone else, you must receive written permission to use the photo. Download and complete the Photographer License Form. The form specifies:

    • The photographer is granting use of the photo to Extension with no time limit.
    • The ownership of the photo remains with the photographer who may also grant others use/sale of the photo.
    • The photographer is confirming they own the rights of the photo; thus, have authority to grant Extension use.

    If you secure a photo with a Creative Commons license, you must read to determine which of the 6 licenses the photo has and follow the requirements exactly.

    • Extension’s use of a photo is always considered “commercial.” This has been confirmed by campus.
    • The availability of a photo online does not mean it is legal to use.